Funding: Seamless Transfer

Seamless Transfer projects focus on policy and practice changes and interventions that affect the credit transfer system as a whole. Through these projects, ONCAT aims to assist the sector achieve consistent and transparent transfer processes that remain student-centred. This stream supports experimentation and innovations in credit transfer processes, helps gauge the sector’s readiness for change, and identifies realistic models that can be scaled province-wide.
 

Areas of Focus

ONCAT’s Seamless Transfer priority areas include:

  • Maximizing Transfer Credits. ONCAT will work with institutions interested in transforming how credit transfer decisions are appealed, reversing the burden from students to institutions. 
  • First-Year Transferability. ONCAT will work with institutions to develop guaranteed transfer credits for core/first-year programming. 
  • Institution-Wide Policy Development. ONCAT will develop standardized policies that make transfer processes student-centred (e.g., by awarding block transfer credit/exemptions to graduates of programs).
  • COVID-19 Transfer Impact Strategies. ONCAT will collaborate with institutions to implement strategies that reduce disruptions caused by COVID-19 on current and future transfer students.
  • Other Seamless Transfer Ideas. In addition to these areas of focus, applicants can propose strategies that will make the transfer system more seamless through the Seamless Transfer Ideas Portal.
     

Funding

Grants range from $10,000 to $100,000. Larger requests will be considered based on the number of institutions involved and complexity of the project.
 

Eligibility

  • Publicly assisted postsecondary institutions in Ontario (Colleges, Universities and Indigenous Institutes) are eligible to apply.
  • Applications can be from individual institutions or collaborative initiatives.
     

Submission Requirements
To be considered for funding, proposals must include the following:

  • Rationale: A clear and compelling description of the proposed project including an overview of how it addresses gaps in the current postsecondary context related to student mobility.
  • Evidence of Need: A comprehensive overview of data/evidence that is informing the development of this project.
  • Action Plan: A clear strategy and timeline for the development and implementation of the project, including any relevant internal approvals.
  • Knowledge Mobilization Strategies: An explanation of how this model will be shared with others to support replication and uptake.
  • Confirmation of Partners (if applicable): Partner institution engagement must be confirmed at the time the proposal is submitted for consideration. Partners must confirm their role in the project and that they have reviewed the application and budget.
  • Budget: A clear and realistic budget that aligns with the proposed activities.
     

Application

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Reports and Check-ins

ONCAT is committed to learning with its partners and values open and ongoing communication. If you are successful in receiving a grant, the following check-ins and reporting are required:

  • An interim update and financial report.
  • Check-ins on the project as needed (via email and/or in person).
  • A final report and detailed financial statement.
  • Presentations (if needed) during knowledge mobilization events.
     

ONCAT Project Budget Guidelines

Please refer to the following guidelines when developing your budget.

Personnel
  • Includes salaries, honoraria, and stipends, specified by rate and time.
  • In cases where a faculty member’s time on the project will affect workload, and/or a teaching release is required to provide backfill for the faculty member or academic administrator involved in this project, ONCAT will fund the hiring of a part-time instructor at the college/university/Indigenous institute at the institution’s per semester rate. Please be clear in the workplan and ‘core team’ sections of your application of the anticipated time commitment of each person, especially where support for backfill is being requested.
  • Senior academic administration (decanal or above) and full-time administration with responsibilities including academic partnerships, program development, and/or transfer credit should be considered in-kind contributions. 
Project Costs
  • Includes direct costs for materials and supplies related to this project.
  • ONCAT will not pay for permanent fixtures (for example: laptops, computers, permanent software purchases, and so forth). ONCAT will pay for costs specifically and solely related to the project, such as temporary software licenses (i.e., fluid survey). 
Travel and Accommodation
  • If applicable, this includes any travel and accommodations necessary to conducting project activities. Please be clear in the workplan where travel is needed and include in the budget a breakdown of number of trips and duration. Use of teleconferencing or other cost-effective means to reduce travel-related costs are highly encouraged.
  • For travel-related expenses, ONCAT abides by the Government of Ontario Travel, Meal and Hospitality Expenses Directive. Please see the following link: https://dr6j45jk9xcmk.cloudfront.net/documents/5019/ontario-travel-directive-effective-january-1.pdf 
Overhead/Administration
  • This is generally calculated at no more than 20% of the request for funding to ONCAT and is intended to cover activities such as overall project administration by the project lead institution, use of space and resources, and so forth. 
Ineligible Expenses
  • ONCAT will not duplicate any funding received from the Credit Transfer Innovation Grant. If you have sought and received funding through the CTIG for this project or any positions requested for funding, this project will be deemed ineligible for funding. Please note: ONCAT may request revisions to project budgets subject to CTIG funding decisions.
  • ONCAT will not cover expenses related to academic program or transfer pathway delivery.
  • For applications that include an online component, the online development will not be eligible for ONCAT funding and will be at the expense of the institution(s). Please refer to eCampusOntario for possible support.
  • ONCAT will not fund projects led by external consultants.
  • ONCAT will not cover expenses not directly and clearly related to the project activities and goals as outlined in the application and workplan.