Location: Toronto, Ontario, Canada
About the Employer
Established in 2011, the Ontario Council on Articulation and Transfer (ONCAT) was created to enhance academic pathways and reduce barriers for students looking to transfer among Ontario's publicly funded colleges, universities and Indigenous institutes. As a non-profit organization created and funded by the Government of Ontario, ONCAT works with postsecondary education institutions to build a seamless system for transfer credit in Ontario and support student mobility.
About the Position
The Transfer and Technology Director reports to the Executive Director and assumes responsibility for providing senior leadership in support of leading system coordination for ONCAT’s mandate and strategic priorities. Specific responsibilities are assigned by the Executive Director and are subject to change in order to meet new priorities, but will include providing leadership for redevelopment, relaunch and continuous improvement of ONCAT’s student-facing website (ONTransfer.ca) and support enhanced capacity and process efficiencies across Ontario’s postsecondary education institutions related to transfer and student mobility. The Director will also work collaboratively across the Ontario postsecondary system to support and provide leadership for the coordination and management of initiatives in the following areas: transfer and articulation enhancement and efficiency; student and system information resources; and system progress and effectiveness monitoring. The Director will also work collaboratively with and across the organization to support improved technology/IT functions, research/knowledge mobilization, strategic communications, sector engagement/collaboration, etc. The Director must maintain a thorough understanding of academic planning/governance, admissions and transfer policy and practice and the application of information technology within postsecondary educational environments, and support successful collaboration and delivery of institutional, provincial, and cross-jurisdictional initiatives.
1. Leadership for ONTransfer.ca Redevelopment/Continuous Improvement
- Develop plans and strategies to support the redevelopment, launch and implementation of ONTransfer.ca
- Liaise with external agencies/organizations and institutions to manage collaborations with ONCAT’s new technologies and work with stakeholder groups to ensure the technologies meet the needs of multiple stakeholder/users including students, postsecondary educational institutions, interprovincial partners, Government and ONCAT internal staff.
- Provide change management leadership to support smooth and seamless migration from old to new technologies and processes.
- Oversee the development of ONTransfer.ca’s new infrastructure, content and security. Provide direction and advice to ONCAT on matters related to technology and articulation. This includes design, data collection, staff training, and development of new services to assist ONCAT staff and other users.
- Generate institutional to system-level reports, statistics, and information on ONTransfer.ca to ensure systems are operating efficiently and to identify gaps that may be addressed in redevelopment. Supervise the development of relevant policy, documentation, and procedure manuals as required to utilize the new system.
- Act as liaison for users of ONCAT technologies and maintain positive professional relationships and collegial communications with all ONCAT partner institutions, especially through redevelopment. Develop contracts for work to be done external to ONCAT staff (including vendors or contracted services); monitor the progress of these contracts.
- Develop and manage an annual and multi-year work plan, in line with ONCAT strategic priorities and MTCU Transfer Payment Agreement, to support the redevelopment of ONTransfer.ca including content and information technology requirements. Oversee the hiring and direction of contractors and staff in support of ONTransfer.ca.
- Prepare quarterly, annual or as requested Ministry reports related to ONTransfer.ca, web-analytics, transfer pathway, course to course equivalencies, etc. as required by ONCAT’s contractual obligations with Government.
- Provide advice to ONCAT on adopting information technologies to support the creation, maintenance, and exchange of electronic data.
- Identify business development opportunities for collaboration in support of ONTransfer.ca resources and robust user experiences.
2. Sector Engagement and Relations
- Maintain positive relationships and rapport with ONTransfer.ca institutional contacts, sector partners and stakeholders through proactive change management, ongoing communication and consultation.
- Conduct system wide consultations to inform updating and adapting the policies on ONTransfer.ca to ensure they reflect student transition patterns and student and institutional information needs.
- Expand and maintain linkages with a broad range of provincial and national organizations to ensure system integration. (eg. Ontario University Application Centre, Ontario College Application Centre, eCampus Ontario)
- Work collaboratively with ONCAT staff to support positive sector engagement strategies, promote consistency of messaging and support positive reputation.
3. Student Services and Transfer Policies/Practices
- Maintain currency in the literature and practice of transfer and articulation in areas such as operationalizing and maintaining transfer and articulation agreements and recording nontraditional transfer arrangements.
- Provide subject matter expertise and serve as a resource to ONCAT committees and working groups as required. Collaborate with the Project Lead: Community and Collaborative Programs to support annual work plans to enhance policies and practices regarding the transferability of post-secondary credit courses and programs; examine issues pertaining to course/program equivalency and student transitions; commission or conduct research; develop and distribute resources to students, post-secondary professionals, and the public describing current policies and practices regarding credit transfer.
4. Business Operations and Management
- Prepare and manage an annual work plan and budget for areas of responsibility; monitor and report on progress against the approved work plan; and contribute to the preparation of ONCAT’s reporting documenting quarterly and annual achievements.
- Provide supervision and direction to reporting and contract staff as required; conduct performance appraisals; monitor achievement of objectives in his/her work plan; provide assistance and feedback; and help to maintain a positive and professional work environment.
- Act as project manager for ONCAT transfer related technologies, including the search for and supervision of contractors, the development of contracts and requests for proposal, and the development of work plans.
- Conducts literature reviews, environmental scans and key informant interviews to inform research and planning; develops reports for varied uses and users.
- Provides analysis and strategic foresight to inform ONCAT planning and supports the development of a mature transfer system in Ontario.
- Synthesizes and analyses findings from multiple ONCAT research projects and research grants to provide accessible information to inform sector partners, ONCAT communications, etc.
- Edits and summarizes internal or ONCAT-funded project final reports in preparation for public posting.
- Provides input and assists in assembling the research stream at ONCAT’s annual conference.
- Ensures that day to day operations and directions of projects are tied to strategic direction and continue ONCAT’s focus on collaboration and ease of transfer student experience.
- Attends and/or presents at ONCAT’s annual Student Pathways Conference
- Attends and/or presents at credit transfer related conferences and/or fairs
- Attends and/or presents at other relevant postsecondary sector conferences, symposia, or meetings
- Attends MTCU meetings as necessary
As the ONCAT Director providing leadership on transfer and technology initiatives with educators throughout the Ontario Transfer System, the incumbent requires the following qualifications:
- 7 to 10 years of senior administrative leadership and supervisory experience in postsecondary education, preferably within an Ontario college, institute, or university, and / or related postsecondary organization;
- A graduate degree in an appropriate field (preferred); and
- A comprehensive understanding of Ontario’s post-secondary system, institutional policies and practices related to transfer and student mobility (including registrarial/student services and academic policies), and familiarity with provincial policies and initiatives in the transfer environment.
The incumbent also requires the following attributes:
- Demonstrated capability to develop and manage large-scale transfer and technology initiatives at either an institutional or provincial/national level;
- Exceptional abilities in written and oral communication, project management, fiscal administration and computer applications;
- Excellent presentation, facilitation, and diplomacy skills; and
- Credibility among faculty, staff, and administration within Ontario’s post-secondary institutions.
- Experience with major educational systems providers, PeopleSoft, Banner, custom built.
- Knowledge of IT solutions, from user interfaces to security.
Please email your resume and cover letter to firstname.lastname@example.org and use the position title as your subject line.
The deadline to apply Friday, August 23rd 2019 11:59pm. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
ONCAT is committed to providing an inclusive and barrier free recruitment process to applicants with accessibility needs in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you require an accommodation during this process, please inform ONCAT of your requirements.
Position subject to funding.